Every bike, every booking, every agreement. All in one place.
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What you type here stays in your browser until you ask for the call.
If your fleet lives in a spreadsheet, you know these moments.
The bike came back scratched. Was it already there?
Ana picks up #004 at 9:12 am. The team goes down the list and marks on the diagram what the bike already has. Mark it yourself: it's the same diagram as in the system.
- Tyres
- Brakes
- Derailleur
- Fit
- Bolts
Built by someone who rents bikes every day
For more than 3 years I've managed a fleet of about 100 bikes for a renowned high-end bike maker in Piedmont, northern Italy. We rent to private customers and to our own cycling tour company.
I know this routine from the inside. I mapped every need, every bottleneck and every problem, and swapped the Excel spreadsheet for this system: months of development, and it keeps being updated.
Cristiano MartignoniCreator of Rentaloop
- years running the fleet
- 3+
- high-end bikes
- 100
- rentals a year
- 500
- bikes prepared a year for test events
- 100
Workshop log
47 changes to the system in the last 30 days.
Each dot is a day the system changed, like a cyclist's training log: the bigger it is, the more went in. It's all here, fixes included. New features arrive switched off. You turn them on when you want, in Settings.
Tap a dot to see the day.
2026-11-02
ImprovedA bike can have any size
On the bike's record, under Other size, whatever your fleet uses works: 49, 55, XXL, S/M. In the import spreadsheet too. A new size shows up on its own in the filters, the fleet chart and the booking forms. The sizes you already use don't change.
ImprovedOn the phone, the rentals list starts from today
The rentals list opens on those that haven't ended yet; right below come the ones already ended, most recent first. Rentals, checklist history and fleet now load a little at a time: 30 at once, and the next ones arrive by themselves as you scroll. Search and filters still cover the whole list. Nothing changes on the computer.
Everything that happens to a rental bike, on record.
A complete dashboard
Revenue and average rental value for the period, total and per-rep sales, your most-rented sizes and a calendar with every rental.
Drag to spin · click a screen to see it in full
- A complete dashboard — Revenue and average rental value for the period, total and per-rep sales, your most-rented sizes and a calendar with every rental.
- Bookings and a rental map — Build each rental with the customer, tour, bike and drop-off location, then follow it all on a timeline by tour, delivery and return days included.
- A fleet you can see — Every bike with its photo, components, size, service history and past rentals. A bike in for service can't end up in a booking by mistake, and when you renew the fleet, the sale catalog of the used bikes is ready, with photos and prices.
- The bike record, part by part — Every component of the bike on the diagram: click a part to view or change it. Build and cost live on the same record, and the check-out and check-in lists print on a single page.
- Groups and sign-up links — Every tour with its groups. One link per group: participants sign up on their own, in any of the six languages, and the agreement comes out ready to sign.
- A form for your riders — Pedals, bike computer mount, measurements and the rider's current bike stay on file. Next booking, it's all already there.
- Who sells, and how much — Every seller on your team and every partner, with sales, value, the customers they brought in and their commission. Each partner gets a portal to add their own customers, and anyone who leaves is deactivated, not deleted.
- Short of bikes? Ask the network — Ask the other shops in the network for the bikes you're missing on a busy date. They only answer whether they have them: nobody sees anyone's fleet or customers.
- Your way, in Settings — Brand, currency, opening hours, bike types, prices, extras and insurance, deposit, online booking and the rental agreement: each shop sets up the system itself, without asking anyone.
- Who changed what, and when — Every record created, changed or deleted is logged with who did it, when, and the before and after. Filter by type, action, person or date, and see even what was deleted.
From the booking to the customer coming back
The path every rental takes — and what your team stops doing by hand.
Does it do what your shop needs?
Type what you can't do without. The answer comes from what's published here, even when it's no.
The whole system, with no paid add-ons
From the counter to after the trip. What separates the plans is the tours line; everything else is in both.
Rentals and schedule
- Rental with bike, dates, extras and amounts
- List, calendar and a map of who has which bike
- Today: pickups, returns and team tasks, in a side panel and on the phone
- Cancel without deleting: it stays crossed out and the bike is free again
- Bulk actions, spreadsheet import and printouts
- Damage marked on the bike diagram, at check-out and on return
Fleet
- Build, components and cost of each bike
- How much each bike has earned
- Service, maintenance and the damage each bike carries
- A photo of each bike, and a priced catalog to sell the used ones
- Categories with your own names, and which ones rent
- Short of bikes? Ask another shop in the network
Online booking
- A page with your brand, in six languages
- Real availability, not a promise
- Photo and price per bike type
- Pickup times and closing days respected
- Several riders in the same request
- Team alert and a queue with a deadline
Money
- Deposit held on the card, charged on confirmation
- Payment link by email or WhatsApp
- The Stripe account is yours: 0% commission
- Deposit, balance and security deposit tracked on the rental
- Prices by season, by bike type and by month
- Coupons, your own extras and insurance, per rental or per day
Customer
- Profile with measurements and preferences
- One link per rental: they fill in their details and sign the contract on the phone
- Identification by a code sent to their email
- Contract in the customer's language, with their copy to print
- Reminder the day before, thank-you after
- Loyalty by rental days, with automatic discount
Customer CRM
- Each customer's history: rentals, total spent and the latest
- Notes and dated tasks that ring the team's bell
- Segments: new, returning, one-off, in a group
- Automations: they ask for measurements before pickup and invite back those who haven't returned
- News opt-in with date and source, and contact export
- Merges duplicate records
Sales and partners
- In-house sellers and partner companies
- What each one brings in: revenue, rentals and average ticket
- The customers each one brought, and how many came back
- Partner portal: the agency enters customers, dates and measurements
- Commission as a percentage or a fixed amount, saved on each sale
- Commissions owed per partner, and the month's statement in their inbox
Numbers
- Dashboard with revenue and what is still to be paid
- Average ticket per rental
- Rentals per month, in total and per seller
- Output per seller, ranked
- The most rented bike sizes
- Test events and who puts the brand on the road most
Team and control
- Owner and staff roles
- An audit trail of who did what
- Alerts for what needs attention, and tomorrow's summary by email
- Tours and groups, with sign-up by link, spare bikes and the guide's bike
- Tour check-out sheet with the delivery map, and a return check of every item
- Product updates and a channel to ask for more
New features arrive switched off. You turn them on when you want, in Settings.
Your customers see your brand, not ours.
Your logo, colors and typefaces across the system, the booking form and every printed document. And every operator gets its own workspace and its own database.
Start with the spreadsheet you already have.
Copy the cells in Excel or Google Sheets and paste them here. You see your fleet on the system's screen right now, and what's missing to bring it in.
Or press Ctrl+V here. The spreadsheet stays in your browser: nothing is sent.
| 1 | No. | Bike | Size | Serial | Notes |
|---|---|---|---|---|---|
| 2 | 1 | Endurance Disc | 54 | RD-26003 | |
| 3 | 2 | Endurance Disc | 56 | RD-26004 | |
| 4 | 3 | Endurance Disc | 58 | RD-26005 | new brake pads |
| 5 | 4 | Aero Disc | 52 | RD-26006 | |
| 6 | 5 | Aero Disc | 54 | ||
| 7 | 6 | Gravel Alu | M | GR-26011 | |
| 8 | 7 | Gravel Alu | M | GR-26012 | |
| 9 | 8 | Gravel Alu | L | ||
| 10 | 9 | gravel carbon | S | ||
| 11 | 10 | E-Road | M | ER-26021 | new battery |
| 12 | 11 | E-Road | L | ER-26022 | |
| 13 | 12 | E-Road | ER-26023 | check size | |
| 14 | 13 | City 7v | M | ||
| 15 | 14 | City 7v | L |
RentaloopFleetBikes by size
Bicycles14 total
+ 9 bikes
In this example14 bikes
up to 20 bikes: Rental € 49 · Rental + Tours € 99. Monthly prices, VAT not included.
To enter the system, missing: serial on 5 · size on 1
The serial is the number stamped on the frame.
The reading here is approximate: this page guesses the columns. In the system you fill in the Excel template and check the preview before saving; with no number, it gives the next free one. During setup, we do this with you.
Call
With the system open on screen, using your kind of operation as the example.
Setup
We set up your workspace with your brand, your fleet, your tours and your agreement details.
Go live
Your team starts logging bookings, checklists and agreements in the system.
By fleet size, with no commission
No fee on what you take in, and no feature locked in a higher plan. What separates the two is the tours line.
| up to 20 bikes | up to 60 bikes | up to 150 bikes | |
|---|---|---|---|
| RentalFleet, online booking, customers and the whole day-to-day | € 49 | € 79 | € 129 |
| Rental + ToursEverything in Rental, plus tours with groups and sign-up by link | € 99 | € 149 | € 199 |
Over 150 bikes, or several shops: tailored, from € 299 a month.
- On the yearly plan, pay 10 months and use 12
- Setup € 190, free on the yearly plan
- No lock-in on monthly: cancel whenever you want
- 30% off forever, for the first 10 operators
- Unlimited users; the fleet limit never blocks you
- Human support, and your request becomes a feature for everyone
Questions
Book a call
Tell us a bit about your operation. We'll reply by email or WhatsApp to find a time.
Rather look around first?
The demo is the whole system, with made-up data. Try anything: every night it all goes back to the start.
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